BEVERLY HILLS
Beverly Hills Intensive English Centre INTENSIVE ENGLISH CENTRE  
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An Introduction For New Staff
 
Procedures For
Exiting Students To High School

LEAVING CLASS
The leaving class has a defined program to follow. Copies are available on file.
If there is a student who the class teacher and subject teachers feel should be at the Centre longer, the student should be transferred to another class before entering the leaving stage.

CHOICE OF HIGH SCHOOLS

With a few exceptions e.g. senior college placement for older students, the local comprehensive high school will meet a student’s needs. Curriculum is largely similar, although special electives and options may be only available in some schools. Socially a local network of friends is more likely to develop. A local school also means less time wasted in travel.
Should a specific school need to be recommended this should arise in placement discussions between the class teacher and counsellor prior to parent interviews.

Local v Non local Placement

There is a defined local area for each school. Maps are available at the Centre.
Non local placement cannot be guaranteed.
Government policy is that students have a right to attend their local government high school. High schools are required to keep a “buffer” of places for local students who may enrol during the course of a year. Despite this some schools find their buffer fills rapidly because of rental accommodation factors in their local area.
Some schools may be unable to accommodate even local students, especially later in the school year.
Parents have the right to request an out-of-area placement. However, this request can be denied on the grounds that there may be no vacancies for non-local students. Addresses are strictly monitored to avoid false claims for placement.
In an effort to advise schools of numbers of prospective enrolments each term the IEC surveys parents as to their preferred H.S. Advice is given to the schools and waiting lists established.


PROCEDURE FOR DEPARTURE OF STUDENTS
Wk. 10 Term BEFORE EXIT

- Class teacher gives names of exiting students to Office staff in the term before Exit.
- Class Teacher and Counsellor meet to discuss year level of placement and any special requirements or recommendations. e.g. senior college placement.
-Progress reports commenced
- Students not exiting should be nominated at the staff meeting for a different class from the commencement of the next term. If this is not possible it should be made very clear to the student that s/he is not to exit
If an individual student can not be sent on School Experience, inform Head Teacher,
Counsellor and Office staff before arrangements/placements are made. (e.g. for
Yr 6 students who cannot go to Yr 7 until the following year).
- Issue letters to parents inviting them to Exit Meeting Week 2.

Wk. 1: EXIT TERM
- Finalise progress reports
- Confirm parents’ attendance at meeting
- Book interpreters if required

Wk. 2 EXIT TERM
Parent Meeting
Confirmation/selection of High schools and Year levels. Non local H.S. choices must be made with valid educational reasons, as listed on the placement form.
Once the placement form is returned/completed the IEC will act on the choices given. Negotiations will only be entered into if the selected H.S. has no vacancies.

Wk. 3 EXIT TERM
Office attempts to confirm placement selections with H.S.
Exit report disks issued for teacher comments

Wk. 4 &5 EXIT TERM
- Exit reports finalised, including a sample of student’s unassisted writing. -
Student buddy letters completed.
Student buddy letters written.
Students will be given a buddy to look after them (in a lot of cases this will be an ex-student of this Centre) while they are at the school.

Wk. 6 EXIT TERM
This will be WORK EXPERIENCE week for senior students.
Buddy letters and exit reports collated and sent to schools.

Wk. 7 EXIT TERM
Teachers prepare students for their week at High School, (e.g. explaining role of
buddies, name of contact teacher, map of area showing school).

Wk. 8 EXIT TERM
SCHOOL EXPERIENCE PROGRAM
The intention of this week is for students to become familiar with the physical
Environment of school and with their choice of subjects. Preparation for enrolment
at the commencement of the following term should take place (elective choices etc.)
During this week the role of the teacher is to make appointments to visit the contact teachers (usually ESL staff) and the students and make sure everything goes smoothly.

Wk. 9 EXIT TERM
Debrief from school experience program and continue H.S. preparation.
Help make final elective choices if this has not already been completed.
NO SCHOOL CHANGES WILL BE MADE unless in the case of a change of address. (Documents must be sighted).
Prepare graduation folio (references and certificates)

FOLLOWING SCHOOL EXPERIENCE
Preparation of Graduation folders:
Folders require:
Transfer to high school slip
BHIEC Graduation Certificate
Departmental Certificate
Letter of attendance (Confirm with Office staff)
Reference
Link Day Invitation
Class photo (by arrangement with Chris Lawrie)

WORK EXPERIENCE
This takes place for students over 15 years of age in Week 6 of the final term. Class teachers prepare students for work experience through preparation of resumes, role playing interviews, writing of job applications (see Work Experience file). Work Experience teacher, Simone Mataio, finds jobs for students, takes care of paperwork (insurance forms, permission notices), goes through ‘Work Experience booklet’ with students, confirms their attendance at work then visits students during their week at work.